Systems and Process Administrator

At Rexel UK, we're looking for a motivated and detail-oriented System & Process Administrator to join our Aylesbury Distribution Centre team. If you enjoy problem-solving, working with data, supporting systems, and driving operational excellence, this could be the perfect opportunity for you.

This is a Monday to Friday role, working our PM Shift 14:00 - 22:30. 

Rexel is a worldwide expert in distributing electric and energy-efficient products and services. Our goal is to provide smart electrical solutions that improve the comfort, safety and security of our customers’ homes, businesses, and industries.  

Why join Rexel? Look at the the Benefits of a Career with Rexel: 

• Bonus Scheme
• Time Off: 33 days annual leave (including bank holidays, increasing throughout the years too!) 
  • You can also buy and sell holiday each year 
  • Enhanced parental leave 
• Support & Development: Extensive learning opportunities from day one. 
• Health & Wellbeing: Private Medical Insurance/Free virtual GP service, Healthy Mind Champions, and more! 
• Perks: Monthly Pay, Contributory pension scheme and life assurance, Staff discounts, exclusive holiday offers and free financial support and education 

You'll play a key role in supporting the day-to-day administration of our Warehouse Management System (WMS), ensuring data accuracy, resolving system issues, and helping our warehouse operation run efficiently and effectively.

Job Responsibilities: 

• Support the administration and maintenance of the Warehouse Management System (WMS) and other operational systems.
• Maintain item master data and warehouse location records to ensure data accuracy.
• Monitor stock synchronisation across systems and identify discrepancies for investigation.
• Provide first-line support to warehouse users, resolving routine system and process queries.
• Log, track and escalate system issues to appropriate support teams.
• Produce regular operational and system reports, highlighting exceptions and errors.
• Assist with root cause investigations into system and process issues.
• Support testing and implementation of system upgrades, changes and new processes.
• Help develop and maintain standard operating procedures and process documentation.
• Contribute to continuous improvement initiatives focused on data quality, system performance and operational efficiency.
• Provide administrative support to the wider operational team as required.

At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications for roles, the behaviours that will set you up for success as an Driver colleague include: 

COLLABORATION: Building partnerships and working collaboratively with others to achieve shared objectives 

TAKES ACCOUNTABILITY: Taking action, overcoming obstacles, and meeting commitments 

CUSTOMER FOCUS: building strong customer relationships and delivering customer-centric solutions 

• Support the administration and maintenance of the Warehouse Management System (WMS) and other operational systems.
• Maintain item master data and warehouse location records to ensure data accuracy.
• Monitor stock synchronisation across systems and identify discrepancies for investigation.
• Provide first-line support to warehouse users, resolving routine system and process queries.
• Log, track and escalate system issues to appropriate support teams.
• Produce regular operational and system reports, highlighting exceptions and errors.
• Assist with root cause investigations into system and process issues.
• Support testing and implementation of system upgrades, changes and new processes.
• Help develop and maintain standard operating procedures and process documentation.
• Contribute to continuous improvement initiatives focused on data quality, system performance and operational efficiency.
• Provide administrative support to the wider operational team as required.

At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results.

By coming together as one team, we’re building a high-performance culture that not only drives success but also creates real value for our customers and communities.

Creating an environment where individuality is celebrated and creativity flourishes, we're making sure everyone feels supported and confident to be their best.